How Do I Archive Items Manually in Outlook 2010

If you are receiving messages indicating your mailbox is full, please follow the steps below to archive data for which you do not want to delete.

Step-by-step guide

To manually archive Outlook 2010 items, do the following:

1. Click the File tab
2. Click Cleanup Tools
3. Click Archive
4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive.
5. Under Archive items older than, enter a date.
6. Under Archive file, make sure the location will have enough disk space to support manual archiving. If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box.
   
   Note: Saving the file to your Home Drive (M:) will count towards your allowed space. Another place to save your pst file is on your Desktop. Always remember where you save your archived mail.
   
   
7. Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only.

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